General Information and Rules
Applications accepted Jan 1, 2016 - July 31, 2016
Please READ CAREFULLY before filling out / submitting the application
In September of 2016, The Third Annual YouTheatre Festival will be presented.
YouTheatre uses a juried application process to ensure the festival is a cross-section of the best emerging performance from around India. The application process is highly competitive. This does not mean that because you are new or inexperienced that your chances of being accepted to YouTheatre are limited. In fact, an important part of our mission in producing YouTheatre is to create a community that provides an opportunity for the untried and the untested, as well as a gathering place for lively discussion and interaction among artists and audience. Talk to us in your cover letter. Tell us why you want to be a part of YouTheatre, and how your work will benefit from being involved. Organization, inspiration, passion and creativity are important to us – fancy videos and expensive-to-produce support materials are not.
Applications will be accepted from Jan 1, 2016 to July 31, 2016. There are two steps which must BOTH be completed in order to apply for YouTheatre:
ONLINE APPLICATION FORM: The first step is to submit the Online Application Form, by answering a series of questions about your specific project. At the end of the Application Form, you'll be asked to UPLOAD any / all support materials: Cover Letter (uploaded as a single PDF file); Script or adaptation of proposed project (uploaded as a single PDF file); and any addtional support materials (like a storyboard, photos, press clippings, bios - also uploaded as a single PDF file). You will also be asked to provide a single URL (and password, if required) where audio files can be listened to and a single URL (and password, if required) where video files can be viewed.
PAYMENT OF APPLICATION FEE ONLINE: Applications must be accompanied by a non-refundable Rs. 2000 application fee, paid online for early applications (before March 31st 2016) and Rs. 3000 paid for Regular applications i.e. after March 31st 2016. Upon successful submission of the Online Application Form, you will be redirected to YOUR SPECIFIC LINK to pay the Application Fee for the application you just submitted. It is important to complete this second step as soon as possible following the submission of your online application.
All applications must be submitted on or before July 31, 2016.
If your application is deemed incomplete, late (i.e. not received online on or before July 31 , 2015) and/or the application fee is not received by this time, it will not be adjudicated, nor will you be notified. Please submit only complete applications. Additional support materials will not be added to your application after the deadline.
Due to the number of applicants and the size of our staff, please DO NOT contact us to see if your application has been received and/or is complete. If you are submitting more than one show, each show must have its own application, support materials, and application fee and be submitted separately.
We’re sorry, but none of your materials can be returned to you. DO NOT send original / irreplaceable materials. DO NOT send return addressed stamped envelopes.
All adjudicated applicants will receive acceptance status notification (i.e. accepted, alternated, or declined). Notification of acceptance status will begin to be mailed on or about August 10, 2016. At this time, if you are accepted to the festival, you will receive a participants’ packet. This packet must be completed and returned to us by our deadline, which is generally on or about July 31, 2015, and accompanied by a non-refundable Rs. 5000 participation fee (for Ticketed shows) or Rs. 2500 ( for Free shows) which will be used to include your show as a listing in the YouTheatre show guide available at all every venue and for basic advertising.
If your show is accepted to the festival, you are given a slot in which to produce your show. We are NOT producing your show, we are merely presenting it. You or your producing organization must hire your own cast, crew, and staff, secure your own rights, and run your own rehearsals, etc.
Your show will be scheduled into one/ multiple venues for the length of the festival. All chosen shows will receive one performance over the course of the entire festival, though many may be given 2-3 performances. Performances are approximately between 4pm and Ten p.m. on weekdays, and between Eleven a.m. and Ten p.m. on weekends. There is only a 30 minute change-over time between shows. Should you receive multiple performances, your curtain time may vary from day to day in order to that ensure all shows receive an equal amount of prime performance times. Keep in mind that when you are striking or setting up your show, another show is also striking or setting up. Minimalism rules.
BOX OFFICE and TICKETING:
YouTheatre via Bookmyshow handles all aspects of ticketing and box office. In 2016, full priced tickets were Rs. 750 for some shows and Rs. 300 for others. There are some discount tickets available.
COMPENSATION TO COMPANIES:
Each group will make 40% of the entire tickets sold per show, for the show that they produce. 40% will be given to the Venue and 20% will be given to YouTheatre.
TECHNICAL / PRODUCTION:
You will need to keep the technical requirements of your show very simple. The venues are equipped with only very basic lights and sound. Storage space (if any) in the venues is minimal; since this space is shared with all shows in that venue you must take props, set pieces and costumes away with you after each performance.
YouTheatre will publicize the festival and coordinate overall press relations, including interviews and critic attendance at performances critics have chosen to review. You will be asked to submit publicity photos and PR materials so that we can send complete press packages to print and broadcast media. You are responsible for publicizing your own show through your own press releases, mailers, handbills, busking and/or posters. The more you promote your show, the larger your potential audience.
YouTheatre will Award Best Performer Awards and Certificates on their FINAL NIGHT i.e SEPTEMBER 25TH 2016.
All shows are required to keep the 7 p.m.-9 p.m. slot on September 25th free where the Best Performers will be asked to perform once again at the NCPA Theatre and Awards will follow.
The tickets for this Final show will not be split between the Performances and will be given only to YouTheatre.
The Grand Winner will be entitled to a Cash Award, Certificate.
WHAT YOU DO NOW:
Choose your show and prepare your support materials.
COMPLETELY fill out the application form ONLINE, in your browser.
REVIEW your completed application to make sure it is complete and correct.
Press CHECK FOR ERRORS AND SUBMIT.
If there are no errors, your application will submit and you'll see a confirmation page displayed. You will receive a confirmation email
Click BUY NOW on this confirmation page in order to pay the Application Fee via credit card.
Keep your confirmation emails for your records
For more information,we are available to help you in advance of the deadline at firstname.lastname@example.org . You may want to print and keep or bookmark these instructions and your original application for your reference.